Facility Use Coordinator JobID: 14687
Special Staff/Community Education Facility Use Coordinator
Location: Community Education
Closing Date: 06/20/2021
12 Month calendar
Effective Date of Employment:
July 6, 2021
June 14, 2021 – 4:00 p.m.
External Applicants: Apply on-line at www.district196.org. All Candidates apply as an External applicant
Additional note: Resume and three letters of recommendation required.
High school diploma required, Associates degree or higher preferred
Two years previous experience in event coordination and management preferred
Exceptionally organized and detail-oriented
Ability to work well independently and in a team environment
Demonstrated ability to collaborate with diverse groups of faculty, students, staff and community partners and establish and maintain effective working relationships.
Flexibility to adapt work schedule to include nights, weekends, on-call status and substitute for building supervisors
Knowledge of facilities scheduling and safety procedures
Ability to communicate effectively, both orally and in writing and give clear direction when necessary
Demonstrated experience and proficiency working with a culturally, ethnically, racially and socioeconomically diverse school community is preferred.
Work in cooperation with Facilities staff to administer scheduling services for internal district and external community use of district facilities and assist with overall coordination of scheduling facilities.
Work collaboratively and communicate effectively with school district staff including but not limited to community education staff, school administration, building principals, faculty and maintenance staff to ensure appropriate and efficient use of facilities.
Work collaboratively with Community Education program coordinators to confirm and carry out specific details for classes and activities related to set-up, access to technology and assistance for instructors and participants.
Connect with customers regarding specific use of district buildings, coordinate details for events and provide direction to building supervisory staff and other district staff to accommodate users. Prepare supporting documents including special event details, program contracts and other correspondence as needed. Make regular site visits to ensure customer service and satisfaction.
Handle inquiries from the public regarding scheduled activities and services and investigate concerns.
Hire, assign and schedule, train, supervise and evaluate community education building supervisory staff Communicate regularly with building supervisors
Assist manager with the planning and implementation of annual orientations and workshops for building supervisor staff.
Design, monitor and maintain program budgets under the guidelines set by the Director of Community Education.
Maintain and regularly review district regulations and security and safety measures for use of district facilities.
Maintain, on an annual basis, a manual outlining processes, procedures, emergency information and details specific to each school for use by building supervisory staff.
Assist with updating and maintaining accurate data records of district facility use.
Participate in department-wide projects and events
Occasionally work nights and weekends to be on-call and fill in for building supervisors as necessary.
Other duties as assigned by the Community Education Services Manager.
Community Education Services Manager
Special Staff Level 12
$68,477 – $74,207 (based on 2021-22 contract)
According to contractual agreement.
District 196 is a public school district of choice located in the southern suburbs of Minneapolis and St. Paul. It is the fourth largest school district in Minnesota, serving 30,000 students and more than 150,000 residents. The district’s 110 square miles encompass all or part of the cities of Rosemount, Apple Valley, Eagan, Burnsville, Coates, Inver Grove Heights and Lakeville, and Empire and Vermillion townships.
District 196 has 19 elementary schools (grades K-5); six middle schools (grades 6-8); four high schools (grades 9-12); an optional School of Environmental Studies at the Minnesota Zoo for juniors and seniors; an Area Learning Center for students who are more successful in a non-traditional high school setting; a K-12 special education school for students with emotional and behavioral challenges, and a special education school serving young adults ages 18-21. The district also operates two learning centers that provide early childhood and Adult Basic Education, and offers robust community education programs and classes for life-long learners of all ages.
In District 196, the sky’s the limit. That’s because our committed team of educators is dedicated to helping learners explore the outer limits of their vast potential. District 196 is nationally recognized for providing boundless opportunities in which students can learn and grow. Whether they have an affinity for academics, arts and/or athletics, our goal is to expose students to the infinite possibilities that exist for their futures. Together, we encourage students each day to pursue excellence as they experience their exciting journey along the road of life.
Equal Opportunity Employer
As required by Title IX and other state and federal nondiscrimination laws, District 196 does not discriminate in employment or in any of its education programs and activities, including vocational opportunities, on the basis of sex, race, religion, color, creed, national origin, marital status, familial status, disability, status with regard to public assistance, sexual orientation, membership or activity in a local human rights commission, age or genetic information. District 196 provides equal access to designated youth groups.