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Job Title:Early Childhood Family Education Coordinator –  12 Mo


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Location: Hancock Hamline Univ Magnet

Regular/Temporary: Regular

General Information

Position Summary
The ECFE Program Coordinator position will be responsible for the coordination of programming within Early Childhood Family Education (ECFE). Responsibilities will include: planning, programming, developing, implementing various ECFE programming, program communications, coordination of substitute staffing, coordination of transportation, program scheduling, community collaborations, and sustainability efforts/ assist with internal and external marketing.

Reporting Relationships
The ECFE Program Coordinator position reports to the Supervisor of Early Childhood Family Education. The ECFE Program Coordinator will work cooperatively within ECFE, and cross departmentally within Saint Paul Public Schools (SPPS), and with community partners.

Minimum Qualifications
•    Bachelor’s degree in community education administration, early education, human resources, public administration, parent and family education, or a related field and two years work experience providing administrative support for staffing, staff development, program development and evaluation or in a related capacity, including some experience supervising and providing work direction to employees.
•    OR Equivalent combinations of education and/or experience will be considered.

Preferred Qualifications
•    Masters Degree preferred, in Education, Social Work, Parent Education, Educational Leadership or Organizational Leadership
•    Knowledge of the operations of early childhood family education programs.
•    Experience working in cross-agency collaborations and forming new partnerships.
•    Understanding of Early Childhood Family Education and Community Education divisions, programs and the services provided to the public.
•    Experience coordinating program operations such as scheduling, facilities and transportation


Knowledge, Skills and Abilities
•    Considerable knowledge of computer software to develop promotional materials, budgets, maintain websites, databases, Knowledge of MicroSoft Office 365, Google Drive, Schoology, and the aptitude to learn new software.
•    Ability to see the big picture, analize, build and create new systems of operation to maximize efficiency including fiscal responsibilities.
•    Excellent interpersonal skills, including ability to proactively serve families/colleagues and seek out answers and tackle challenges.
•    Excellent written and verbal communication skills, including timely responses to email and voice messages.
•    Demonstrated ability to self-start, envision, and implement a project from start to finish.
•    Demonstrated ability to organize and prioritize work, meet deadlines, and evaluate ways of work to create efficient/innovative/equitable systems.
•    Some experience in a leadership role including program coordination and facilitating groups.
•    Ability to assist in recruiting, training, and providing work direction to staff.
•    Demonstrated ability to work effectively as a member of a team with a diverse group of people, including: parents/guardians, children, district leaders, school principals, building staff, collaborative partners, community and professional organizations.
•    Some knowledge of grant proposal preparation and reporting.


The essential functions include, but are not limited to the following fundamental duties:
•    Planning, implementing, scheduling and evaluating diverse programming that meet the needs of the community.
•    Work with district/school administration and community members/partners to meet program needs which includes the Community Needs Assessment.
•    Work with the ECFE Supervisor and Assistant Supervisor, staff and partners to ensure equitable, safe, quality programming and continual improvement.
•    Coordination related to contracts, reports, marketing and registration.
•    Participate on community sponsored committees as assigned; act as a liaison with community organizations, public agencies, foundations and intra-district divisions.
•    Facilitate the hiring, orientation scheduling and work coordination of hourly, substitute and transportation staff within ECFE
•    Serve as a technical resource to Early Childhood Family Education staff on day-to-day  personnel and operational issues.
•    Coordinate transportation for Early Childhood Family Education programming
•    Perform other related duties as assigned.
•    Assists with the preparation of grant proposals and applications for desired projects; prepares periodic reports to funding agencies as required.
•    Assist in development of program communication: marketing tools, promotional materials, website and related communications

Essential Functions

Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products.

Pay,Benefits, & Work Schedule

This is a 12 month position working 40 per week. Hours may include occasional evenings and weekends.

Salary and benefits are in accordance with the School and Community Service Professional negotiated labor agreement. The labor agreement and salary schedule can be found at The minimum rate of pay for this position is $59,662 annually.

Benefits are available to new employees after 30 days of active employment.  Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account.  Some employee groups also receive vacation, dental insurance and disability insurance.  A benefits summary is available at

How To Apply

To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the “Additional Attachments” link from the applicant homepage and upload your documents as attachments.  Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

Other Information

Transcript – Unofficial transcripts are accepted at the time of hire.  You must submit official transcripts within 30 days of your start date.  Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Equal Employment Opportunity

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement

SPPS is committed to eliminating racial disparities and predictability in achievement and to a workforce which embodies this commitment.

November 19th, 2021

Posted In: Career Opportunities