District Facilities Coordinator JobID: 4265
Education Services Center
Community Education Director
December 2, 2019
Full-Time / 52 weeks per year
Coordinate the community, tenant, and district use of all indoor and outdoor school facilities including community centers, pools, gyms, theaters, classrooms, fields, and other related areas via the centralized scheduling process. Coordinate the Hopkins School District, City of Minnetonka, and community use of the Lindbergh Center in accordance with the operational plan and Joint Powers Agreement between Hopkins School district and the City of Minnetonka.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervise the centralized scheduling system for community use of indoor and outdoor school facilities according to district policy, including the annual “meet and confer” process.
Supervise the use of facilities outlined in the 270 Facility Guidelines to ensure fiscal accountability and proper use of school facilities
Supervise all aspects of the management of Lindbergh Center to include the development, promotion, and evaluation of programs, services, and staff as well as the coordination, scheduling, and supervision of special events
Act as liaison between Hopkins Public Schools and City of Golden Valley for the Davis Center Agreement
Manage the supervision of the community use of all district buildings
Oversee the management of Hopkins Event Services
Management of facility use revenue and expenditures
Recruit, hire, supervise and evaluate Facility Use supervisory/management staff
Serve as primary liaison between Community Education and Building and Grounds regarding facility use issues and capital improvements
Annually review appropriate School Board and City policies and related rules and regulations pertaining to community use of school district facilities and the Lindbergh Center and recommend any modifications needed
Ensure smooth usage of facilities by maintaining clear channels of communication with appropriate business personnel and user groups, as well as periodically visiting school facilities to ensure proper supervision
Develop and maintain casual rental and annual lease agreements with tenants of Hopkins School District facilities
Oversee the purchase of furniture for the conference center utilizing building budget code
Manage the community education computer inventory to include purchasing replacements
Other duties as assigned by the Director of Community Education
KNOWLEDGE, SKILLS AND ABILITIES
Ability to work well with others under pressure
Ability to assume initiative in problem solving and negotiating
Ability to supervise and work well with others
Good time management skills
Good written and oral communication skills
Good organizational skills
Willingness to assume initiative
Ability and willingness to work flexible hours and shifts
EDUCATION / CERTIFICATION REQUIREMENTS
College degree or equivalent combination of training and experience required
Experience in facility management and scheduling
Some knowledge of budgets
Experience working with diverse populations
SECTION VII: COMPETENCIES AND/OR VALUES COMMON TO ALL POSITIONS
A clear and demonstrated commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
Perform assigned responsibilities in a manner consistent with the District’s established Core Values.
Advance the District’s mission and values through careful attention to the key issues of Learning, Environment, and Resources.