Explorers Club Program Manager for Minnetonka Community Education, 1.0 FTE (full-time 12 months per year) JobID: 5105
Position Type: Community Education/Program Manager
Minnetonka Community Education
The Explorers Club Program Manager is responsible for the development and administration of all aspects of a high quality district-wide childcare program for children ages 3 years through 5th grade, including before- and after-school care, all-day programming for 3- and 4-year olds including preschool activities, non-school day care, and summer program. This position oversees seven sites and a staff of approximately 150, and is responsible for ensuring the safe and effective operation of the program.
Recruit, train, supervise, and evaluate staff and volunteers.
Develop and manage staff schedules and assignments, including scheduling substitutes, in accordance with all applicable District and state guidelines.
Monitor required professional development and provide staff with in-service opportunities; develop several training sessions throughout the year; and ensure that all in-service training aligns with District goals and with early childhood staff development.
Facilitate bi-weekly site supervisor meetings, and conduct regular meetings with all staff providing program leadership.
Manage curriculum development for activities and classes.
Responsible for the continual well-being of the 1800+ children in the program, which includes individual conferences, as needed, with parents, children and staff.
Maintain accountability in all aspects of the program complying with standards and guidelines of accreditation, the school district, state of Minnesota, and NAEYC. Develop, implement and disseminate program guidelines with staff and parents.
Supervise the design and maintenance of a safe, positive environment which meets the physical, intellectual, emotional and social needs of the children in an inclusive setting.
Communicate regularly with parents through written and verbal means; facilitate parent advisory meetings.
Assist in marketing program throughout the District and the community; evaluate participant surveys.
Manage payroll; oversee time off schedule for staff.
Establish room schedules in collaboration with building leadership and Buildings & Grounds staff; update facility permits as needed. Oversee movement of equipment to and from summer sites.
Oversee attendance records, field trip arrangements, supply expenditures, program registration and the billing process.
Assist the Youth & Adult Programs Coordinator with required reporting on the program as necessary.
Collaborate with Food Services in developing menu and schedule for lunch and snacks for all sites, in accordance with budget.
Participate in annual Community Ed activities, including Preschool Open House, family Explorers events and MCE events including Tour de Tonka.
Maintain a high level of confidentiality and professionalism.
Perform other duties of a similar nature or level.
B.A. or B.S. in education, youth development, or a related degree.
Proven competencies in supervision, evaluation, and child development. Evidence of successful experience in program planning and leadership. 40 hours of in-service required annually.
K-12 or Early Childhood teaching license preferred but not required.
Certificate in First Aid and CPR
Evidence of excellent communication and organizational skills.
Evidence of the ability to work with a minimum of supervision, to prioritize and handle multiple tasks.
Demonstrated ability to maintain a high level of professionalism and confidentiality.
Strong interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, receive work direction and facilitate conflicts.
Salary and Benefits:
Minimum starting salary $60,262 with actual placement dependent upon experience and qualifications.
Benefit eligible position.
Community Education Program Director
8 hours per day / 260 days per year
Beginning Date: July 1, 2019
The Community Education Program Director is responsible for creation, implementation, scheduling, supervisor and marketing of youth and/or adult & senior academic, enrichment and recreation activities. The director recruits instructors, presenters and volunteers for classes. This position is responsible to provide outreach and integration in to the community and with district staff.
1. Develop academic/enrichment/recreation programs to meet the needs and requests of the youth and/or adults in the school district and surrounding area. Determine which programs are successful and which areas of study are in need of growth in the current program offerings.
2. Maintain registration website by inputting and removing classes as appropriate. Monitors registration for events to ensure adequate enrolled participation to substantiate class, dropping classes when economically appropriate. Assists with walk-in and call-in registrations as needed and takes participant calls for additional information or questions.
3. Recruit and supervise instructors to teach offered programs. Negotiate pay and class dates/times that will work for the program.
4. Provide leadership and guidance to program staff, instructors and volunteers. Acts as the liaison person between the district and the local community group.
5. Collaborate with surrounding Community Education programs to co-sponsor youth enrichment classes. Determine the number and types of classes that will be offered in cooperation with surrounding district based on past performance of classes held.
6. Creates all marketing materials, including class descriptions for the website and printed catalog.
1. Community Education Director Licensure or willingness to obtain licensure 2. Excellent verbal and written communication skills
1. Bachelor’s Degree in Marketing, Community Education, Education, Youth Development, Early Childhood Licensure, or related field preferred.
Please complete an employment application on-line at www.cps.k12.mn.us and include a resume, application letter, copy of license, and three letters of recommendation. Contact Superintendent Craig Ihrke at 507-725-3389 or email firstname.lastname@example.org with questions about the position. Application deadline is April 30, 2019.
Sauk Rapids-Rice Community Education
Open until filled.
Posting # 1937
ISD 47 believes in:
A culture of continuous learning and growth in a caring, collaborative and supportive environment
Effective partnerships between students, staff, families and community members
An inclusive, safe, caring and stimulating learning environment that promotes shared responsibility for performance and innovation
Effective and ongoing communication with and outreach to students, staff, families and community members
Transparency and good stewardship of resources
Under the supervision of the Community Education Director, the School Age Child Care Coordinator is responsible for the overall management of Rice Elementary preschool care program, Rice Elementary school age care programs year-round, and Sauk Rapids-Rice Middle School after school program. This position manages all Kids Club employees, and is responsible for program development and implementation, communication, and outreach. This position directs and oversees the supervision, safety and behavior management of all registered students.
Ensures sites are child-centered and developmentally appropriate and assists in planning daily curriculum that is in accordance with SACC standards.
Implements program improvements. Facilitates parent surveys and keeps abreast of research and trends in the SAC field.
Develops print resources as necessary, including the parent handbook, staff policies and procedures, and registration/permission materials.
Handles various forms of paperwork with confidential information, such as registrations, permission slips, disciplinary notices, billing, IEP’s, and court orders.
Responsible for the day to day management of over Kids Club staff members, including training, onboarding and scheduling of staff.
Assists in the interviewing and hiring process of staff and recommends candidate to be hired. Assists in following up with reference checks.
Assists in evaluation of staff. Keeps Community Education Director informed of any performance related issues.
Coordinates the annual registration process for school year and summer programming for 200+ students under the direction of the Community Education Director.
Monitors and follows up with staff on biweekly payroll records.
Problem solves behavior issues with Kids Club staff, parents, and at times other school faculty.
Interacts daily with children, spending time at on site while observing program operation to ensure district and program policies are consistently applied.
Is on call at all times to answer questions related to behavior management, staffing, or other program related items.
Maintains open communication with all district staff, including clerical and transportation staff, to ensure students’ safety.
Orders, pick up and delivers supplies necessary for programming.
Plans, implements and evaluates field trips. Creates descriptions and advertisements for the Community Education brochure and other forms of communication.
Maintains ongoing communication with building staff, Community Education staff and Kids Club staff.
Communicates consistently with parents regarding information related to scheduling, programming, behaviors, and billing.
Reviews and sends monthly parent newsletters.
Completes bi-weekly invoicing, including entering deposits of electronic payments, checks and cash.
Monitors overdue parent accounts and completes collections procedures.
Experience working with youth in a supervisory capacity required.
Experience supervising staff required.
Ability to lift thirty pounds.
Knowledge, Skills and Abilities:
Knowledge of general hiring practices and ability to independently supervise staff and volunteers.
Proficient with standard office equipment such as personal computer, copy machine, and telephone.
Applying judgment, problem-solving and decision making to situations and activities in assigned program areas in accordance with understood district policies and administrative rules.
Fundamentals of public relations approaches in promoting advertising, and/or informing the public of programs, services, activities or other events/projects.
Ability to establish and maintain effective working relationships with faculty, staff, students and parents.
Knowledge of community resources and community organizations within the community.
Strong written and oral communication and organizational skills.
Strong technology/computer skills.
Customer Service, business etiquette, and human relations skills in assisting, screening, handling and dealing with requests of both district staff and public.
Performing general accounting/bookkeeping pertaining to registration payments, budgets, etc.
Associate’s or Bachelor’s Degree in child development, education or related field preferred.
Contract: 40 hours per week, 240 days per year, July 1- June 30
Applications accepted online at www.isd47.org/employment until filled.
Candidates must pass a criminal background check in order to be eligible for employment.
May 15, 2019
April 24, 2019
Start Date: May 15th
Salary: $55,000- $70,000 DOQ
Mission: To equip every student with the knowledge, life skills, and global perspectives to contribute to society and respond to the needs of an ever-changing world.
We believe that:
Relationships thrive when there is mutual respect and trust.
Honoring each person’s intrinsic value enhances our community.
Our diverse community strengthens our collective power.
Caring relationships with high expectations are essential to reaching one’s higher potential.
Life-long learning is vital for personal fulfillment, opportunity and success.
Everyone is responsible and accountable for equity.
Partnerships among students, families, schools and community benefit all.
Coordinates and manages district-wide Out-of-School Time efforts, monitoring and developing of programs/activities; preparing state and federal reports, responsible for budget management and sustainability plans, work with key stakeholders to provide a seamless evaluation process and alignment of programs. Works involves setting procedures and goals under the direction of Director.
Bachelors Degree in Education, Elementary Education, Community Education or related field
Thorough knowledge of after school education programs, practices and procedures;
Knowledge of effective teaching principles and methodology;
Thorough knowledge of school and district rules, regulations and procedures;
Good judgment and decision making
Please select this link to learn more about Brooklyn Center Community Schools: https://www.bccs286.org/
Please select this link to apply online: https://www.applitrack.com/brooklyncenterschools/onlineapp/
BROOKLYN CENTER COMMUNITY SCHOOLS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:
Brooklyn Center Community Schools is committed to providing equal opportunity to all employees and applicants for employment in accordance with all applicable Equal Opportunity laws, directives and regulations of Federal, State and Local governing bodies or agencies. Brooklyn Center Schools does not discriminate on the basis of race, color, creed, religion, national origin, sex, marital status, gender identity and expression, disability, age, or status.
Adult Enrichment Secretary
Date Available: Immediately
Reports To: Adult & Youth Programs Coordinator
Employee Status: Full-time; 40 hrs/wk; 52 wks/yr
Employment Group/Class: Secretarial/Clerical – Class 3
Salary/Hourly Rate: $15.18 – $23.75 per hour on skills and experience
The Community Education Adult Programs Secretary manages the day-to-day registration and program process for the Community Education Enrichment programs (Adult, as well as Youth programs as needed), assists with overall development of quarterly class catalogs, and provides program and general support for the Adult and Youth Programs Coordinator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manage day-to-day registration and program processes for the adult enrichment program. Greet visitors, answer phone calls, handle customer inquiries, and direct them to the appropriate persons according to their needs, as well as utilize opportunities to suggest classes in order to increase awareness of offerings and help increase revenue. Provide information and assistance in a courteous manner and with sensitivity to the diversity of a multicultural and multi-generational community.
Process registrations for enrichment programs (Youth & Adult) that includes data entry, phone registrations, walk-in inquiries, credit card charges, refunds, vouchers, receiving and depositing funds collected, checking deposits for accuracy, and reconciling any discrepancies.
Implement procedures regarding Community Education’s use of a web-based database (Eleyo), including but not limited to:Ensuring the accuracy of transaction reports of cash and check deposits and coding
Assisting customers in problem solving and technical support with online registration issues
Reporting to and problem solving with database tech support to effectively correct any technical issues
Maintaining and updating web content with tag lines, descriptions, pictures, etc.
Making decisions regarding which room/facility meets the needs of a particular class
Utilizing the database to create and monitor payroll for instructors, analyzing several factors when percentages, hourly rates and supplies are involved, verifying amounts, and making corrections when necessary to compensate for discounted enrollments, etc.
Confirm or cancel enrichment classes, within program parameters, by analyzing class revenue and instructor’s salary, and negotiating salaries when appropriate to avoid cancelling classes; Monitor and implement cancelled class policies/procedures when necessary; Issue refunds or credits to customers within program parameters.
Coordinate with Adult Enrichment Program Instructors the need for AV equipment, printed materials, supplies and textbooks needed for classes.
Collect payments from unpaid or unregistered students using tactful customer service techniques.
Issue discounts as appropriate and review requests for scholarships and fee assistance.
Analyze class registration numbers to effectively maintain an inventory of current computer and language class textbooks.
Analyze student computer skills level and recommend placement at appropriate level of computer instruction.
Arrange private computer instruction with computer instructors and potential customers for in-home, place of business, or District computer lab instruction, including scheduling the facility, issuing payroll, invoicing the client, preparing materials, etc.)
Create daily adult programs course schedules and rosters, and prepare packets of class materials, and give instructions to building supervisors in various schools and at the Hopkins Center for the Arts.
Coordinate with adult enrichment instructors to write, proof, and edit content for Community Education Brochure and database. Advise the Marketing department of any changes and verify corrections.
Resolve complaints within scope of responsibilities and refers issues to Coordinator when appropriate.
Process claims for U-Care and MN-Care health insurance discounts.
Demonstrate continuous effort to improve operations, streamline processes and work cooperatively with staff to provide quality services to employees, students and customers of the district.
2. Assist with overall development of quarterly Community Education catalogs and provide general support for the Adult and Youth Programs Coordinator. Provided additional support for other Community Education staff and Coordinators as needed.Assist with contacting teachers to set up classes each session.
Input all class information into database each session including dates, times, locations, descriptions, skip dates, facility and materials costs.
Assist with catalog production tasks including researching potential photos, proofreading, editing and obtaining teacher approvals.
Assist with planning promotion for individual classes – including tasks such as creating and distributing flyers; designing MailChimp e-newsletters; contacting schools, etc.
Monitor and update website information for program area.
Assist in the preparation of mail lists and distribution of catalogs, brochures and flyers.
Process, maintain and produce registration reports.
Maintain accurate, confidential filing systems.
Provide miscellaneous clerical duties for program coordinators and other staff as needed.
Serve as backup to other clerical staff when appropriate, including District receptionist.
Become familiar with Community Education and district programs in order to answer customer questions and direct requests to appropriate location.
Process purchase orders and voucher requests.
Pull financial reports as requested by the Coordinator.
Work cooperatively with other districts and agencies in joint program ventures.
Administer and maintain petty cash account for Community Education.
Conduct research and make recommendations regarding equipment purchases.
Perform all other duties as assigned by Supervisor.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Proficient in the management and understanding of database systems.
Skilled in computer programs including Microsoft Office and other business applications and related technology.
Experienced in clerical tasks such as word processing, mailings, form design, maintaining an effective organizational system, and other office functions and terminology.
Understanding of principles and processes for providing customer and personal services, including ability to assess customer needs, meet quality standards for services, and evaluate customer satisfaction. Able to demonstrate a customer service orientation toward customers, instructors and colleagues, and follow through to meet their required needs.
Ability to prioritize duties and schedule work tasks, identify appropriate action steps to complete tasks within deadlines, and produce quality, accurate work.
PREFERRED KNOWLEDGE, SKILLS AND ABILITIES
Experience with In Design or equivalent Desktop Publishing and/or Photoshop software.
Able to work effectively with people from different backgrounds and cultures.
Demonstrates consistent work attitude and commitment, assumes responsibility and works independently, motivated to expand job knowledge and improve performance, and willing to take initiative to make things happen.
Ability to work effectively as a team member to creatively problem solve with co-workers, customers, and instructors, and to act independently in decision making within program parameters.
Capable of maintaining a positive attitude and remaining flexible when adjusting to unexpected changes in work demands. Able to maintain focus and complete relevant daily tasks despite a busy, distractible environment.
Effective at communicating clearly – orally, and in writing, and of utilizing information, suggestions, and ideas relevant to job duties and responsibilities.
EDUCATION / CERTIFICATION REQUIREMENTS
High school diploma or GED equivalent
Minimum three (3) years of secretarial experience.
Minimum two-three (2-3) years previous experience in management of databases.
Hopkins Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online.
DISCOVERY CLUB EMPLOYMENT
Do you want to work with kids and gain valuable work experience in a fun and safe environment? Our Discovery Club school-age child care program offers great part-time and full-time job opportunities.
Full-time positions, apply with District Human Resources at hr.spps.org
Part-time or hourly positions, please complete the application form below.
To apply: https://www.spps.org/Domain/10687